Know what you have, where it is, and what it’s worth
Ezitech Inventory tracks every unit across warehouses, branches and vans in real time: with purchase orders, batch traceability and reorder points that fire before the shelf empties.
- Live stock across every location
- Batch, serial and expiry tracking
- Barcode picking on any Android phone
Used by distributors, manufacturers, retail chains and pharmacy networks
Stock is rarely lost. It’s just recorded in four places that disagree.
The ledger, a spreadsheet, a WhatsApp thread and the storekeeper’s memory. Here is what that costs long before anyone calls it a loss.
You buy what you already own
Purchasing can’t see what’s on the floor or already inbound, so the same item gets ordered twice. Cash that should be working sits in a corner of the warehouse instead.
You sell what you don’t have
Sales promises stock the system claims exists. The customer discovers otherwise on delivery day, and the relationship pays for a data problem.
Shrinkage looks like a rounding error
Without movement history at batch level, losses only appear at the annual count. Months after anyone could still explain where they went.
One stock record. Every location. Every movement.
Ezitech Inventory posts every receipt, issue, transfer, return and adjustment against a single stock record, with the document and the person behind it attached. Purchasing sees what is free to order, sales sees what is free to promise, and finance gets a valuation that ties back to the ledger.
Nine modules, from the receiving door to the balance sheet
Start with stock control and purchasing. Add costing, traceability and handheld picking as your operation needs them.
Stock Control
On-hand, reserved, inbound and available quantities per location, with minimum and maximum levels and automatic reorder suggestions.
- Live quantities
- Min / max
- Reorder rules
- Adjustments
Multi-Location & Bins
Warehouses, branches, vans and bin locations: each with its own stock, ownership and access rights, rolled up into one group position.
- Warehouses
- Bin locations
- Van stock
- Group view
Purchase Orders
Requisition to RFQ to purchase order to goods receipt, with three-way matching against the supplier invoice before anyone approves a payment.
- Requisitions
- RFQ compare
- GRN
- 3-way match
Batch, Serial & Expiry
Full traceability in both directions, FEFO and FIFO picking rules, quarantine on receipt, and expiry alerts with the lead time you choose.
- Batch / lot
- Serial numbers
- FEFO picking
- Expiry alerts
Transfers & Logistics
Inter-location transfers with dispatch, in-transit and acknowledgement stages, so stock is never counted in two places or in none.
- Transfers
- In-transit
- Acknowledgement
- Delivery notes
Barcode & Stock Takes
Receiving, picking and counting on any Android phone. Cycle counts by category mean you never shut the warehouse for a full count again.
- Handheld app
- Cycle counts
- Blind counts
- Label printing
Valuation & Costing
FIFO, weighted average or standard costing, landed cost allocation across freight and duty, and a valuation that reconciles to the general ledger.
- FIFO / WAC
- Landed cost
- GL reconciliation
- Revaluation
Suppliers & Purchasing
Supplier catalogues, lead times, price history and scorecards on delivery and quality, with consolidated reorder runs across locations.
- Catalogues
- Lead times
- Price history
- Scorecards
Reports & Alerts
Ageing, dead stock, fast and slow movers, ABC analysis and turnover. With scheduled alerts pushed to the people who can actually act on them.
- Ageing
- ABC analysis
- Turnover
- Scheduled alerts
Three things that separate a stock system from a stock list
A list tells you a number. A system tells you what you can safely promise, sell and buy against it.
Three numbers, not one
“In stock” is the least useful figure in a warehouse. Ezitech keeps what you physically hold, what is already committed and what is on the way as separate numbers, so purchasing and sales stop making opposite decisions from the same misleading total.
Follow a batch in both directions
From a supplier lot forward to every customer who received it, and back from a single complaint to the lot, the goods receipt and the person who signed for it. A recall becomes a database query instead of a fire drill.
The reorder fires before the shelf empties
Reorder points are calculated per location from actual consumption and each supplier’s real lead time, not a number somebody typed in once and never revisited. The system proposes the order; a human approves it.
Stock stops being an argument and starts being a number.
Four changes operations teams report first, measured against how the same warehouse ran before.
How a stock rollout actually runs
The software is rarely what sets the pace. Your item master is, so we deal with it first, in the open.
Warehouse walk
We follow goods physically from the receiving door to dispatch and mark every point where the paper trail breaks.
3 to 5 daysItem master clean-up
Duplicates merged, units standardised, barcodes assigned and categories rebuilt around how you actually buy and sell.
1 to 2 weeksConfigure & integrate
Locations, bins, costing method, reorder rules and approvals configured; POS, accounting or e-commerce connected.
2 to 4 weeksOpening stock & pilot
A physical count sets opening balances. One location runs live in parallel with your current method until the two match.
1 to 2 weeksFull rollout
Remaining locations added, storekeepers trained on handhelds, and support held through your first full stock take.
OngoingTypical timeline: 4 to 8 weeks for a multi-location rollout. How clean your existing item list is will move that more than any other factor.
Configured for the way your stock actually behaves
A pharmacy and a steel stockist both hold inventory. Almost nothing else about them is the same.
Distribution & Wholesale
Multi-warehouse stock, van sales, credit control at order entry, and profitability measured per route and per customer.
Manufacturing
Raw material, work in progress and finished goods held separately, with issues against work orders and true cost per unit produced.
Retail Chains
Branch-wise stock with central buying, inter-store transfers, and dead-stock reporting that shows where an item is actually selling.
Pharma & Healthcare
Batch and expiry enforced at every movement, FEFO picking, quarantine on receipt and recall traceability in both directions.
Construction & Projects
Material issued against a site or BOQ line, consumption tracked per project, and site-wise stock kept out of the main store’s numbers.
E-commerce & Fulfilment
Channel stock reserved on order, pick-pack-dispatch on handhelds, and courier handover recorded against the same record.
Stock only stays true if the systems around it agree
Your POS, your accounts, your online store and your couriers all move stock. We connect the ones you run and expose a documented REST API for anything not on this list.
Ask about a specific integrationThe controls that stop a stock system drifting
Accuracy survives only where corrections need a reason and a signature.
Cloud or on-premise
Hosted by us, on your own cloud account, or on a server in your warehouse. The same software either way.
Location-level permissions
A branch storekeeper sees and moves only their own stock. Head office sees all of it, without being able to edit history.
Adjustment control
Every write-off, correction and negative adjustment requires approval and a reason code, and is logged permanently.
Backups & recovery
Automated backups with tested restores and a documented recovery procedure, not just a scheduled job nobody has checked.
Pick the scope. We’ll price it in writing.
Pricing follows location count, user count and how much cleaning your item master needs, so we quote after walking the warehouse, not before.
Essentials
A single warehouse or store, up to about 25 users.
- Stock control and adjustments
- Purchase orders and goods receipt
- Barcode receiving and picking
- Item master import and opening stock
- Standard reports, email support
Growth
Multi-location operations up to roughly 100 users.
- Everything in Essentials, plus:
- Multi-location, bins and transfers
- Batch, serial and expiry traceability
- Costing, landed cost and valuation
- Handheld picking and cycle counts
- Integrations and a dedicated project manager
Enterprise
Group operations across companies or countries.
- Everything in Growth, plus:
- Multi-company and multi-currency stock
- Custom costing and allocation rules
- On-premise or private-cloud deployment
- Custom modules and a reporting warehouse
- Priority SLA with a named support engineer
You own your data and the licence to your build, and it exports in full at any time. No per-transaction fees.
Questions we get on the first call
Accuracy comes from discipline the software enforces, not from the software alone. Once every movement has a document behind it, adjustments need a reason code and approval, and cycle counts run continuously by category, most operations settle in a range they can trust for planning within one or two count cycles.
No, but they change the economics. Any Android phone works as a handheld for receiving, picking and counting, which is usually enough to start. Dedicated rugged scanners make sense in high-volume warehouses; we tell you which of the two your throughput justifies.
Yes, and it enforces them rather than merely recording them. Goods can be quarantined on receipt, FEFO picking releases the oldest safe batch first, expiry alerts fire on the lead time you set, and any batch can be traced forward to customers or backward to the supplier lot.
Ezitech POS and ERP connect natively. For other systems we build against their API or an agreed file exchange: the common ones being e-commerce platforms, courier services and accounting packages. Anything unusual is scoped and quoted during discovery rather than assumed.
With a physical count, supervised, at a point where movement is paused or fully documented. That count becomes the opening balance, you sign it off, and the system runs in parallel with your current method until both agree. Usually one to two weeks.
Yes. Consignment stock, goods with a job worker, van stock and 3PL-held inventory can each be modelled as their own location with their own ownership rules, so it stays visible without being counted as available for sale.
FIFO, weighted average and standard costing, with landed cost allocation across freight, duty and clearing charges. The method is chosen per company at setup, and the resulting valuation reconciles to the general ledger rather than sitting beside it.
A hypercare period with the team that built the system, on site or remote, through your first month and your first stock take. After that you move to a support agreement with defined response times, a named engineer and a change request process.
Bring us the item that always goes wrong
Pick the SKU that’s always short, always over-ordered, or always argued about at count time. We’ll show you exactly how it behaves inside the system in a 30-minute call.