Listings, tenants and rent, without the spreadsheet
Ezitech Property Management runs listings, leases, rent cycles, maintenance and owner payouts on one system, so nothing depends on somebody remembering a date.
- Rent invoiced and chased on schedule
- Maintenance tracked to sign-off
- Owner statements generated monthly
Used by property agencies, developers, private landlords and facility management companies
A portfolio doesn’t get hard because it’s big. It gets hard because it’s remembered.
Rent dates, notice periods, renewal windows and maintenance promises live in somebody’s head until the day one of them is missed.
Rent gets chased, not collected
Invoices go out late because a person has to make them. Late fees are applied inconsistently, and the arrears figure is whatever the last spreadsheet said it was.
Renewals arrive as surprises
A lease expires and nobody noticed the notice period had passed. The unit then sits empty for a month that was entirely avoidable.
Maintenance disappears between the call and the plumber
A tenant reports a leak on WhatsApp. Three days later nobody can say who was told, who was sent, or whether it was actually fixed.
Every unit, lease, payment and promise in one place.
Rent invoices generate on the lease schedule with escalation and late-fee rules already applied. Renewal and notice dates surface long before they matter, maintenance runs as a tracked ticket from request to signed-off completion, and owner statements assemble themselves from what actually happened that month.
Nine modules from the listing to the owner’s payout
Most portfolios start with units, leases and rent. Maintenance and the owner portal follow once the money is running cleanly.
Properties & Units
Buildings, floors, units, plots and shops with specifications, photographs, documents, ownership and a complete history against each unit.
- Buildings
- Unit types
- Photos
- Ownership
- Unit history
Leases & Tenancies
Leases generated from templates, with security deposits, escalation clauses, notice periods, renewals and terminations handled as dated events.
- Templates
- Deposits
- Escalations
- Notice periods
- Renewals
Rent & Invoicing
Scheduled invoicing, automatic escalation, late fees, part payments, adjustments against deposit, and receipts issued the moment money lands.
- Scheduled billing
- Late fees
- Part payment
- Receipts
- Arrears
Maintenance & Work Orders
Tenant requests by app or WhatsApp, categorised and routed to the right vendor, with SLA timers, photographs, quotes and tenant sign-off.
- Tenant requests
- Vendor routing
- SLA timers
- Sign-off
- Costs
Tenant & Owner Portals
Tenants see invoices, receipts and requests. Owners see statements, occupancy and payouts. Neither has to phone the office for a copy of anything.
- Tenant portal
- Owner portal
- Documents
- Requests
Listings & Enquiries
Vacant units published to your website and portals, enquiries captured, viewings scheduled, and a pipeline that runs from first call to signed lease.
- Website feed
- Portals
- Viewings
- Enquiry pipeline
Payments & Payouts
Online rent payment, bank reconciliation, commission calculation, and owner payouts issued net of expenses with an itemised statement attached.
- Online payment
- Bank reconcile
- Commission
- Owner payout
Documents & Compliance
Leases, identity documents, utility connections, insurance and inspection reports stored against the unit, with expiry reminders that fire in advance.
- Document vault
- Expiry alerts
- Inspections
- e-Stamping
Reports & Analytics
Occupancy, arrears ageing, yield per unit, maintenance cost per property, renewal pipeline and how long units actually sit vacant.
- Occupancy
- Arrears ageing
- Yield per unit
- Vacancy days
Three things that decide whether a portfolio runs itself
Storing leases is easy. Acting on them at the right moment, every month, without being reminded, is the whole job.
Rent invoices itself, then chases itself
Invoices generate on each lease’s schedule with escalation and late-fee rules already applied. Payments reconcile from the bank file or the gateway, and reminders escalate on the timetable you set, so arrears become a short list of real problems instead of a monthly reconstruction.
No lease expires without you knowing first
Every lease carries its notice period, escalation clause and renewal window as dates the system watches on your behalf. You see what expires in the next quarter, what the escalated rent should be, and which units need re-listing. While there is still time to do something about it.
A leak becomes a ticket, not a WhatsApp message
A tenant reports an issue with a photograph. It becomes a categorised ticket with an SLA clock, routed to the vendor who handles that trade in that building, and it closes only on tenant sign-off. With the cost already attached to the unit and the owner’s monthly statement.
The portfolio stops depending on who remembers what.
Four changes agencies and landlords report first, measured against the same portfolio a quarter earlier.
How a portfolio moves across
Active leases and outstanding balances are the delicate part. New buildings can be added in an afternoon.
Portfolio review
We go through your buildings, unit types, lease templates and how money currently moves between tenant, agency and owner.
3 to 5 daysStructure setup
Properties, units, lease templates, escalation and late-fee rules, vendor list and commission structure configured to your practice.
1 weekData migration
Units, active leases, deposits, arrears and tenant contacts imported, then reconciled line by line against your current records.
1 to 2 weeksOne live rent cycle
A full rent cycle runs in the system alongside your existing method until invoices, receipts and arrears agree on both sides.
1 monthPortals & rollout
Tenant and owner portals opened, vendors onboarded, and support held through your first renewal season.
OngoingTypical timeline: 3 to 6 weeks to the first live rent cycle. Migrating active leases and outstanding balances is what needs care; everything after that is routine.
Configured for how you actually hold property
Managing units for other people and holding a portfolio for yield are different businesses with different numbers.
Property Agencies
Units managed on behalf of many owners, with commission, payouts and owner reporting that stay clean under scrutiny.
Landlords & Investors
A portfolio held for yield, where occupancy, arrears and cost per unit are effectively the entire business.
Developers & Builders
Instalment plans and booking schedules for units under construction, handover tracking, and leasing once the building is occupied.
Facility Management
Buildings run under contract for a client, where SLA performance, vendor control and preventive schedules are the product being sold.
Retail & Commercial
Shops and offices with turnover-linked rent, service charges, and common-area costs recovered accurately from each tenant.
Co-living & Serviced Units
Short cycles, room-level occupancy, utilities recharged per tenant, and fast turnover between one stay and the next.
It should reach the bank, the portals and the tenant’s phone
Rent reconciles against your bank’s statement file, vacancies publish to your website and the portals you advertise on, and tenants hear from you on the number they actually use.
Ask about a specific integrationLeases, identity documents and money in one system
That combination only works if access is narrow and every change is attributable.
Cloud or on-premise
Hosted by us, on your own cloud account, or on a server in your office if your owners require it.
Role-based access
An owner sees only their own units. A vendor sees only their own tickets. Staff see what their role allows and no more.
Document & audit control
Leases, identity documents and ownership papers held under restricted permission, with every access and edit logged permanently.
Backups & recovery
Automated backups with tested restores, covering both your records and the document vault attached to them.
Pick the scope. We’ll price it in writing.
Pricing follows unit count, how many owners you report to, and how much lease history needs migrating, so we quote after reviewing the portfolio.
Essentials
A single building or a portfolio of up to roughly 100 units.
- Properties, units and lease management
- Scheduled rent invoicing and receipts
- Arrears tracking and reminders
- Unit, lease and balance migration
- Standard reports, email support
Growth
Agencies and portfolios of roughly 100 to 1,000 units.
- Everything in Essentials, plus:
- Maintenance work orders with SLA tracking
- Tenant and owner portals
- Online payment and bank reconciliation
- Listings feed to your website and portals
- Owner payouts, commission and a dedicated PM
Enterprise
Large portfolios, developers and facility management contracts.
- Everything in Growth, plus:
- Multi-company and multi-currency portfolios
- Instalment and booking plans for new developments
- Preventive maintenance schedules and asset registers
- On-premise or private-cloud deployment
- Priority SLA with a named support engineer
You own your portfolio data and the licence to your build. No fee per unit per month, and no share of the rent you collect.
Questions we get on the first call
Yes. Monthly, quarterly, half-yearly and annual cycles all run side by side, each with its own escalation clause: a fixed percentage on the anniversary, a stepped schedule, or a turnover-linked rent for retail. The escalation is a property of the lease, so no two units have to behave the same way.
Bank transfer, cheque, cash at the office, or online through a payment gateway. Bank transfers reconcile automatically from the statement file, gateway payments post instantly, and manual receipts are entered once at the point of collection. In each case the tenant gets a receipt without anyone writing one out.
Each owner gets a portal showing only their own units: occupancy, rent received, expenses deducted, maintenance carried out and the statement behind each payout. It removes most of the phone calls, and it makes the monthly statement a confirmation rather than a surprise.
Yes. Properties are grouped by company, city and portfolio, with staff permissions scoped accordingly. Multi-currency is supported at the Enterprise level for portfolios that collect rent in more than one currency.
Yes, through booking and instalment plans: a buyer’s payment schedule, receipts against milestones, outstanding balances and handover tracking. Once a unit is handed over it becomes a normal unit and can move straight into leasing without re-entering anything.
Every work order carries its quote and final cost. On sign-off, the cost posts against the unit and appears on that owner’s monthly statement as an itemised deduction, with the vendor invoice attached. Owners see what was done and why, not just a total.
Yes. Requests can come through WhatsApp, a web link, a phone call logged by your staff, or the tenant portal. However it arrives, it becomes the same tracked ticket with the same SLA clock, so nothing depends on which channel a tenant happened to use.
A hypercare period through your first full rent cycle and first renewal batch, since those are the moments where questions surface. After that you move onto a support agreement with defined response times, a named engineer and a change request process.
Bring us the month you’d rather not repeat
The rent cycle that ran late, the lease that expired unnoticed, or the maintenance job nobody can account for. We’ll run it through the system in 30 minutes.