Home › School software › Fee challan software
Fee Challan Software for Schools and Academies in Pakistan
In most schools the first ten days of every month go to fee challans: writing or printing them class by class, adding last month’s dues, giving sibling discounts, collecting at the counter and then chasing defaulters by phone. Fee challan software does that work in minutes. You set each class’s fee once, print the whole class’s challans in one step, and always know who has paid and who has not.
Who it is for
- Private schools, from a single campus to several campuses.
- Academies, colleges and institutes that charge a monthly fee.
- School owners and accounts offices that still make challans in Excel or by hand.
Where the fee office loses time and money
- Challans made one by one: the same fee heads typed again for every student, every month.
- Discounts from memory: sibling and staff-child discounts are given differently each month.
- Part payments lost: a parent pays half, and the balance never reaches next month’s challan.
- No defaulter list: nobody can say on the 15th exactly who has not paid and how much is due.
- Calls instead of records: reminders depend on one clerk’s phone and memory.
What Ezitech’s fee challan software does
Fee heads for each class
Set the monthly fee heads once per class, such as tuition, computer or lab fee, and the total is worked out for you.
A whole class in one step
Choose a class and month and the challans for every student are made together, with challan numbers and a due date. Students who already have one are skipped.
Print challans
Print a challan for any student, ready to hand to parents or send home with the child.
Standing discounts
Save a monthly discount on a student’s record, for example for siblings or staff children, and it is applied to every new challan.
Full or part payment
Receive the full amount or part of it. The challan shows as due, partial or paid, and a late fine or extra discount can be added when you receive it.
Defaulters and total dues
See every challan past its due date, the total amount outstanding and the month’s collection on one screen.
Each student record keeps the class, roll or admission number, father’s name and a WhatsApp number. Staff can search by name, mobile, roll number or challan number, and filter by class and month.
Fee reminders on WhatsApp
Next to every unpaid challan there is a WhatsApp button. One tap opens WhatsApp on your school’s phone with a polite Roman Urdu message already written: the student’s name, the month, the balance and the challan number. Your staff check it and press send. The reminders page lists all fee defaulters with the number of days overdue, so the office can work through them each morning.
Messages go from your own number and staff send them by hand. There is no SMS package to buy and no automatic bulk messaging. For ready message wording, see fee reminder messages for parents.
The rest of the school’s money in the same place
- Counter sales: sell books, uniforms and other items at the fee counter, with a receipt.
- Staff salaries: a staff register with salary due and paid, and advances. Salary payments are recorded as expenses.
- Expenses and cash book: rent, bills and other office expenses, with a cash book for the day.
- Day close: a night summary of the day’s collection and spending that the owner can read on a phone.
- Campuses: run more than one campus in the same system.
A month with fee challan software
| When | What the office does | Time it takes |
|---|---|---|
| 1st of the month | Generate challans for each class and print them | A few minutes per class |
| Every day | Receive fees at the counter, full or part | Seconds per payment |
| After the due date | Open the defaulters list and send WhatsApp reminders | One tap per parent |
| Month end | Check collection, dues and expenses | One screen |
Want to try the layout on paper first? Download our free school fee challan format in Excel.
What is included and what is not
Ezitech’s school software is built around fees and the school’s money. It is set up for your classes, fee heads and campuses after a free demo, and your student list is imported from Excel. We train your staff on WhatsApp or Google Meet and support you on WhatsApp.
- Challans are printed and paid at your counter or bank, then recorded by staff. Online payment, 1Bill or QR collection are not included.
- Student attendance, exams and result cards, timetables and a parent app are not part of the ready software. If you need them, we quote them as custom work with a written scope.
- Billed in rupees, with a written quote after the demo.
Comparing options first? Read online admission and fee management for schools and school management software price in Pakistan.
Bring one class’s fee list to the demo
Send us your fee heads, one class’s student list and how you give discounts. We will show that class’s challans made and printed in the software, and send a written quote.
Related guides
Frequently asked questions
What is fee challan software?
Software that keeps each class’s fee structure, makes and prints monthly fee challans for every student, records payments and shows who has not paid.
Can it make challans for a whole class at once?
Yes. Choose the class and month and challans are made for every student in that class, with a due date. Students who already have a challan for that month are skipped.
Can parents pay part of the fee?
Yes. A part payment is recorded and the challan shows as partial until the balance is paid.
Can we add a late fine or sibling discount?
Yes. A standing monthly discount can be saved on the student’s record, and a late fine or extra discount can be added when the fee is received.
Does it send reminders automatically?
No. Each unpaid challan has a WhatsApp button that opens a ready message on your school’s phone, and your staff press send. There is no SMS package or automatic bulk sending.
Can parents pay online?
Not in the ready software. Challans are paid at your counter or bank and recorded by staff. Online payment can be quoted as custom work.
How much does fee challan software cost?
It depends on the number of campuses, users and any custom work. After a free demo we send a written quote.