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Pharma Distribution Software in Pakistan
EziDistro is Ezitech’s distribution software, and it fits medicine and pharma distributors anywhere in Pakistan. Your bookers take orders from pharmacies and medical stores on their phones, even without signal. Purchases carry batch numbers and expiry dates, near-expiry stock shows on the owner’s dashboard, and every pharmacy’s credit and recovery is in one ledger.
EziDistro is running live with a distribution company in Pakistan. For pharma distributors we start from the same tested product, show it on your own medicines and pharmacies in a free demo, and tell you plainly which pharma needs are in the product today and which we would build for you. For the full product, see EziDistro distribution software.
- Expiry you can see coming: batch and expiry on every purchase, an expiry report, and an alert days before.
- Billing that matches delivery: the bill is made when the medicine is actually delivered, with proof from the driver.
- Credit you control: limits and credit days per pharmacy, with a warning or a block when crossed.
The problems pharma distributors bring to us
These are the problems we hear most often:
- Short-expiry stock is found in the godown when it is already too late to sell or return it.
- Expired and damaged returns from pharmacies are mixed with good stock, so the stock report is wrong.
- Bookers give extra discount or bonus on the spot, and the office finds out at month-end.
- Some medical stores keep buying on credit long after they should have been stopped.
- Orders are written in a diary or sent on WhatsApp, and half of them are typed again in the office.
EziDistro handles each of these in the ready product. The points it does not cover today are listed further down, with what we can add.
What EziDistro does for a pharma distributor
Recorded when stock comes in
Each purchase line has a batch number and expiry date, printed on the purchase document. An expiry report lists batches likely still in stock that expire within the days you set, and the owner’s dashboard shows the same alert.
Kept apart from good stock
Move stock from good to damaged with a reason: expired, damaged, leakage or breakage. Damaged stock is kept separately, counted as a loss in profit and loss, and can be disposed of or returned to the supplier.
From pharmacies and to the company
A pharmacy return goes back to sellable stock or to damaged stock, with a reason and a return slip, and the pharmacy’s balance is corrected automatically. Returns to the supplier come from good or damaged stock, with credit notes.
Orders from medical stores
The booker sees each pharmacy’s balance, credit limit and last orders, books boxes plus loose packs at that store’s own rate, adds a new store with a photo and GPS pin, and records recoveries with a receipt.
Works where the signal is weak
Orders, recoveries, deliveries and new stores are saved on the phone without internet and sent on their own when the phone is back online. Every entry has its own ID, so nothing is saved twice.
Pharma distribution billing
Bills are made at delivery or as direct sales, with unique numbers, in A4 or 80mm thermal format, as PDF, or as a WhatsApp link the pharmacy can open without a login. Counter sales to walk-in buyers are kept separate.
Free goods, properly costed
Give bonus quantity on an order or sale. It shows as free on the bill, leaves stock, and its cost is counted in profit. Free quantity received from the company on a purchase is recorded too, at zero cost in your average cost.
No discount without a reason
A default rate, a minimum rate and store-wise special rates. Bookers change a rate only with permission, within their own maximum discount, and with a reason. Every rate change is recorded with user and time.
Every pharmacy’s ledger
Credit limit and credit days per store, overdue amounts, part payments, the collector’s name, receipts, and a statement you can share on WhatsApp. Over the limit, the order is flagged or blocked, as you choose.
Proof at every store
Trips by route and vehicle with a load sheet. The driver records delivered or refused quantities, payment, a photo, the receiver’s name and a signature.
Stock that is really available
Booking reserves stock. See stock in each godown, booked, on vehicles and damaged, with a stock ledger and weighted average cost.
From the dashboard to Excel
Sales by booker, route, area, product, brand and store; receivables and payables; profit and loss; stock, expiry and staff reports; targets and commission. Every report prints or exports to PDF and Excel.
See it with your own medicines
Send us ten products with batch and expiry, five pharmacies and one route on WhatsApp. In the demo we receive a purchase with batches, see the expiry alert, book an order offline, deliver it with bonus, and take back an expired return.
How batch and expiry work today
We want you to know exactly what the expiry features do before you decide, because pharma buyers ask the right questions.
- At purchase: you enter the batch number and expiry date for each line. They are saved with the purchase and printed on it.
- In the godown: stock is counted per product and per godown, not per batch. The expiry report works out which batches are probably still in stock, on the rule that the oldest stock goes out first, and lists those expiring within your alert period.
- At sale and delivery: the bill does not carry a batch number today, and the system does not choose the batch to send.
For many distributors this is enough to stop expiry losses: you see what is close to expiry in time to push it, return it or move it to damaged stock. If you need batch-wise stock, the batch number on every bill, or a list of which pharmacies received a batch, that is the custom work described below.
How a day runs for a pharma distributor
- Receive. The company’s delivery is entered as a purchase with batch, expiry and any free quantity.
- Book. Bookers book orders at pharmacies on the phone, online or offline. Stock is reserved, and stores over their limit are flagged or stopped.
- Load. Tomorrow’s orders go on a trip, and the godown prints the load sheet.
- Deliver and bill. The driver records delivered or refused quantity, payment and a signature, and the bill is made.
- Take returns. Expired or damaged medicine goes to damaged stock with a reason, and the store’s balance is corrected.
- Watch expiry. The dashboard shows batches close to expiry, so you can act before they become a loss.
Pharma needs we can add as a custom project
These are not in the ready product today. If your business or your principal companies need them, our team can build them on top of EziDistro, quoted in writing after we understand your process:
- Batch-wise stock and batch on every bill, with the system suggesting the batch that expires first.
- Recall list: which pharmacies received a given batch, ready to print or share.
- Licence details: drug licence number and expiry for each pharmacy, DRAP registration number for each product, and a warning before a licence expires. Ask your adviser which records your own licence requires.
- Sales tax on the bill and FBR digital invoicing. Bills today have no sales tax line. Read our FBR digital invoicing guide and ask about it as a separate step.
- Automatic bonus rules by product and quantity. Today bonus is added by the user on the order.
- Stock transfers between godowns and price groups for different customer types.
See custom ERP development for how we scope and build changes.
Pharma distribution software or pharmacy software?
They solve different problems. Pharma distribution software runs bookers, routes, deliveries and credit to many pharmacies. Pharmacy software runs one counter: selling to patients, prescriptions and shelf stock. If you run a retail pharmacy, read our guide to pharmacy management software instead.
Start in three steps
- Free demo on your data. Send ten products with batches, five pharmacies and one route on WhatsApp. We run a purchase, an order, a delivery and a return live on a WhatsApp or Google Meet call.
- We set up your company. EziDistro is installed on your own domain with your logo. We import your stores, products with opening stock and suppliers from Excel, and set your routes, godowns, users, credit and discount rules and expiry alert days.
- Training, then go live. We train bookers, drivers, the godown and the accounts office, in Urdu or English, and you reach us on WhatsApp after you go live.
After the demo we send a written quote for the ready product and any pharma custom work you choose.
Why distributors choose Ezitech
A product already in daily use
EziDistro is running live with a distribution company in Pakistan. You start from a tested product, not a blank project.
We tell you what it does not do
Before you buy, you get a clear list of what is ready and what would be custom work, so there are no surprises after go-live.
Your own install and backups
Your own domain, database and owner login. A daily backup is emailed to the owner, and every report exports to Excel.
A software house behind it
Ezitech is a Pakistani software house, founded in 2015, registered with the Pakistan Software Export Board, with a team of about 30. See our case studies.
Related pages
EziDistro distribution software: the full product.
Distribution and wholesale software guide: what to check before you buy.
Pharmacy management software: for a retail pharmacy counter.
Inventory management software in Pakistan: if you only need stock.
Pharma distribution software: questions distributors ask
Does the software track batch and expiry?
Yes, on purchases. Each purchase line has a batch number and expiry date, and an expiry report and dashboard alert show batches likely still in stock that expire soon. Stock is counted per product, not per batch, and bills do not carry the batch today. Batch-wise stock and batch on the bill can be added as custom work.
Can it handle expired returns from pharmacies?
Yes. A return goes to sellable or damaged stock with a reason such as expiry, the pharmacy’s balance is corrected, and damaged stock can be returned to the supplier or disposed of.
Does it support product recall?
Not in the ready product, because bills do not carry a batch number today. A recall list showing which pharmacies received a batch can be built as a custom project.
Is it DRAP compliant?
We do not claim DRAP compliance. The ready product does not hold drug licence or DRAP registration numbers. We can add these fields and alerts as custom work, and your adviser should confirm what your licence requires.
Is it FBR integrated?
No. Bills do not have FBR digital invoicing or a sales tax line today. FBR says digital invoicing must connect through an FBR-licensed integrator or PRAL. Ask us about it as a separate custom step.
How much does pharma distribution software cost?
It depends on your users, routes, godowns, data loading and any pharma custom work. After a free demo we send a written quote.
Book a free pharma distribution demo
Send ten products with batches, five pharmacies and one route on WhatsApp. See expiry alerts, offline booking, delivery and returns on your own data.
ERP software for every type of business
Start with the main guide: ERP software in Pakistan.
- Distribution software
- Pharma distribution software (this page)
- Distribution and wholesale software guide
- Manufacturing ERP requirements
- Custom ERP development