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Spare Parts Inventory Software for Auto Parts Shops and Dealers
A spare parts shop can hold thousands of small items that look almost the same: filters, bearings, brake pads, bulbs and seals for dozens of car and bike models. The mechanic on the phone wants one exact part, and the counter boy searches three racks to find it, or worse, says it is out of stock when it is sitting in a box upstairs. Spare parts inventory software keeps every part with its number, rack and stock, so the counter can answer in seconds.
Who it is for
- Car and motorcycle spare parts shops.
- Parts dealers and wholesalers who supply workshops and other shops.
- Tractor, truck and generator parts sellers.
- Workshops that keep their own parts stock and also do repairs.
Why spare parts stock is hard to control
- Too many small items: thousands of part numbers, many of them slow sellers, and nobody remembers them all.
- Look-alike parts: one model’s filter looks like another’s, so wrong parts are sold and come back.
- No fixed place: parts are kept wherever there is space, so finding them depends on one experienced person.
- Different rates: a walk-in customer, a mechanic and a dealer all pay a different price for the same part.
- Udhaar to mechanics: workshops take parts on credit through the month, and the khata is kept in a diary.
What spare parts inventory software does
Find a part by number or name
Keep the part number as the item code and the vehicle models in the name or description, so the counter can search by either.
Rack, row and position
Every part has a rack and row, so a new worker can find it without asking the senior salesman.
Barcode labels
Print labels for parts that come without a barcode, then scan at the counter to bill the right item.
Retail, mechanic and dealer rates
Customer price groups let you keep separate rates for walk-in customers, mechanics and dealers.
Khata for workshops
Each mechanic or workshop has a ledger, so credit sales, payments and the balance are always clear.
Returns both ways
Sales returns from customers and purchase returns to suppliers are recorded, and stock is corrected on the spot.
It also handles purchase orders with part deliveries, stock and stock value reports, trending products so you know your fast movers, stock in more than one shop or godown, and job cards for shops that also do repairs.
How to set up a parts shop in the software
| Step | What to do | Tip |
|---|---|---|
| 1. Categories and brands | Group parts by type (engine, brakes, electrical, body) and by brand | Keep the list short; you can add more later |
| 2. Item list | Import parts from Excel with part number, name, models and rates | Write vehicle models the way your customers say them |
| 3. Rack locations | Give each rack a code and assign parts to it | Start with fast movers near the counter |
| 4. Opening stock | Count one rack at a time and enter the counts | Count on a quiet day or after closing |
| 5. Labels | Print barcode labels for parts without a barcode | Label the shelf too, not only the part |
| 6. Customers and rates | Add mechanics and dealers with their rate group and credit balance | Bring last month’s khata so balances carry over |
Ezitech’s inventory software, set up for your parts shop
Ezitech has ready inventory and POS software that we set up around your parts, racks, rates and customers. We import your item list from Excel, train your team on WhatsApp or Google Meet, and support you on WhatsApp.
- Categories, rack codes, rate groups and labels arranged for your shop after a free demo.
- Billed in rupees.
- Advanced search by vehicle make, model and year, or links to a supplier’s catalogue, are built as custom work with a written scope and quote.
Running more than one shop or a godown? See multi branch inventory software and godown management software. Comparing costs? Read inventory management software in Pakistan: prices explained.
Bring your slowest-to-find part to the demo
Tell us how many parts you stock, how many racks you have and how you give credit to mechanics. We will show it set up in the software and send a written quote.
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Frequently asked questions
What is spare parts inventory software?
Software that keeps every part with its number, rack location, rates and stock, bills it at the counter and shows what is selling, what is slow and what needs to be ordered.
Can we search parts by vehicle model?
Yes, if the models are written in the part’s name or description, the counter can search for them. A full make, model and year search is built as custom work, quoted in writing.
Can we keep different rates for mechanics and dealers?
Yes. Customer price groups let you keep separate rates, for example retail, mechanic and dealer.
Can it keep the khata of workshops?
Yes. Each customer has a ledger with credit sales, payments and the balance due.
Do all parts need a barcode?
No. You can bill by part number or name, and print barcode labels for parts you want to scan.
How much does spare parts inventory software cost?
It depends on the number of shops, users and any custom work. After a free demo we send a written quote.