Home › Inventory software › Batch and expiry tracking software
Batch and Expiry Tracking Software for FMCG, Food and Cosmetics
Expired stock is money thrown away twice: once when you bought it and again when a shopkeeper sends it back. Most of it happens because nobody could see which batch expires when. Batch and expiry tracking software records the lot number and expiry date of every purchase, shows what is close to expiry in time to sell or return it, and can stop old stock from being billed by mistake.
Who it is for
- FMCG distributors and wholesalers: biscuits, drinks, dairy, snacks, oil and ghee.
- Cosmetics and personal care sellers.
- Food businesses: bakeries, frozen food and packaged food suppliers.
- Agro dealers: seeds, fertiliser, pesticides and animal feed.
- Pharmacies and medicine distributors. For these, see pharmacy management software and pharma distribution software.
Where expiry losses come from
- New stock sold first: fresh cartons are at the front, so older batches sit at the back until they expire.
- No warning: nobody notices a batch is close to expiry until a customer complains.
- Returns without a record: shopkeepers return expired goods, and you cannot tell which purchase they came from.
- Hidden cost: the same item is bought at different rates in different batches, so real profit is unclear.
What batch and expiry tracking software does
Lot and expiry on every purchase
Each purchase line records its own lot number and expiry date, so one product can have several batches in stock.
Stock expiry report
See product, lot and expiry together, and spot what needs to be sold, moved or returned to the supplier first.
Lot report
Check stock by lot number, useful when a supplier or customer asks about one batch.
Stop near-expiry sales
The software can be set to refuse a bill for a batch within a set number of days of expiry. The check runs when the bill is saved.
Oldest stock out first
If the counter does not pick a batch, stock is taken from the oldest purchase first. Staff can also choose a batch by hand.
Batch-wise cost and profit
Each sale is matched to the batches it came from, so gross profit uses the real purchase cost of that stock.
Opening stock can be entered batch by batch, and stock adjustments and transfers between godowns show the remaining stock of the batch you choose.
A simple monthly expiry routine
| When | What to check | Action |
|---|---|---|
| Every purchase | Lot number and expiry entered for each line | Do not accept a delivery without them |
| Every week | Stock expiry report for the next 90 days | Move near-expiry stock to the front and push it to fast-selling customers |
| Every month | Batches within 30 days of expiry | Offer a scheme, transfer to a busier branch or return to the supplier where allowed |
| Every quarter | Value of expired stock written off | Compare by supplier and product, and reduce orders of slow sellers |
The day ranges above are examples. Set them to match your products’ shelf life.
Ezitech’s inventory software, set up for batch and expiry
Ezitech has ready inventory and POS software that we set up around your products, batches and expiry rules. We import your item list and opening stock from Excel, train your team on WhatsApp or Google Meet, and support you on WhatsApp.
- Batch and expiry fields, the near-expiry rule and reports arranged for your business after a free demo.
- Billed in rupees.
- Anything beyond the ready software, such as different selling prices per batch or a product recall workflow, is built as custom work with a written scope and quote.
Keeping stock across godowns or branches? See godown management software and multi branch inventory software. Supplying shops on routes? See distribution software.
Bring last month’s expired stock list to the demo
Tell us what you sell, how you receive stock and how much expired last quarter. We will show it set up in the software and send a written quote.
Related guides
Frequently asked questions
What is batch and expiry tracking software?
Inventory software that records the lot number and expiry date of each purchase, shows stock by batch and expiry, and helps you sell or return stock before it expires.
Can one product have several expiry dates in stock?
Yes. Expiry is saved on each purchase line, so the same product can have several batches with different dates.
Can it stop us selling stock that is about to expire?
Yes. It can be set to refuse a bill for a batch within a set number of days of expiry. The check runs when the bill is saved.
Which batch is sold first?
If the counter does not choose, stock is taken from the oldest purchase first. Staff can also pick a batch by hand.
Is it only for pharmacies?
No. It suits any business with dated stock, such as FMCG, food, cosmetics and agro products. Pharmacies have their own page with medicine-specific features.
How much does batch and expiry tracking software cost?
It depends on the number of branches, users and any custom work. After a free demo we send a written quote.