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Academy Management Software for Tuition Centres and Coaching Academies
An academy runs on three numbers: how many students are enrolled in each course, how much fee is still due this month, and what each teacher is owed. Most academy owners keep these in a register, a fee book and a WhatsApp chat. Academy management software keeps them in one place, so you know your money position every evening without adding up three notebooks.
Who it is for
- Tuition academies for Matric, Intermediate and O and A Level.
- Coaching centres for entry tests and competitive exams.
- Language, IT and short course institutes.
- Academies with more than one batch, shift or branch.
What goes wrong in a growing academy
- Fees by memory: students join mid-month, change batches and get special rates, and nobody is sure who has paid.
- Dues pile up: a student leaves owing two months, and there is no record of it.
- Teacher pay disputes: advances and payments live in a diary, so month-end settlement turns into an argument.
- No daily picture: the owner finds out how the month went only when the cash is counted.
What Ezitech’s academy software does
Enrolment by course and batch
Each student is saved with course or batch, father’s name, school or college and a WhatsApp number.
Monthly fee challans
Set the fee for each course or batch and make the month’s challans for the whole batch in one step. Single challans can be made for late joiners.
Full or part payment
Receive the full fee or part of it, add a fine or discount, and give a fee receipt. Standing discounts can be saved on a student’s record.
Defaulters and reminders
See who is past due and the total outstanding. One tap opens a ready WhatsApp reminder for each unpaid fee, which your staff send.
Teacher pay ledger
Record each teacher’s salary or share due, payments, advances and commission. Every payment is booked as an expense.
Day close on your phone
A night summary of the day’s fee collection and spending, ready to read on a phone or share on WhatsApp.
It also keeps expenses such as rent, bills and printing, a cash book, sales of notes and books at the counter, and more than one branch in the same system.
Paying teachers: fixed salary or share
| Model | How it works | What to record |
|---|---|---|
| Fixed salary | The teacher gets the same amount each month | Salary due, advances and payments |
| Share of fees | The teacher gets an agreed percentage of the fee collected for their subject or batch | The month’s collection for that batch, the agreed share, advances and payments |
| Per class or per student | The teacher is paid for each class taken or each student taught | Count for the month, rate, advances and payments |
In Ezitech’s software, the fee collected for each batch is in the fee screen and the teacher’s due, advances and payments are in the staff ledger, so month-end settlement is a check, not a debate. The share itself is worked out by you; it is not calculated automatically.
What is included and what is not
Ezitech’s academy software is built around fees, dues and teacher pay. It is set up for your courses, batches and fee rates after a free demo, and your student list can be imported from Excel. We train your staff on WhatsApp or Google Meet and support you on WhatsApp.
- Student attendance, test results, timetables, SMS and a parent app are not part of the ready software. If you need them, we quote them as custom work with a written scope.
- Fees are paid at your counter or by bank transfer and recorded by staff. Online payment collection is not included.
- Billed in rupees, with a written quote after the demo.
Running a school rather than an academy? See fee challan software for schools and the school management system.
Bring this month’s fee register to the demo
Tell us your courses, batches, fee rates and how you pay teachers. We will show it set up in the software and send a written quote.
Related guides
Frequently asked questions
What is academy management software?
Software for tuition and coaching academies that keeps students by course and batch, makes monthly fee challans, records payments and dues, and keeps teachers’ pay and the academy’s expenses.
Can it handle students in different batches and courses?
Yes. Each student is saved with a course or batch, and fee challans can be made for a whole batch in one step.
Can we pay teachers a share of fees?
Yes. The staff ledger records each teacher’s amount due, advances, commission and payments. You work out the share from the batch’s collection; the software does not calculate it automatically.
Does it mark attendance or test results?
No. The ready software covers fees, dues, teacher pay and expenses. Attendance or results can be quoted as custom work.
Does it send fee reminders?
Each unpaid fee has a WhatsApp button that opens a ready reminder on your phone, and your staff press send. It does not send SMS or automatic messages.
How much does academy management software cost?
It depends on the number of branches, users and any custom work. After a free demo we send a written quote.