Internship Letter from University: NOC, Request and Acceptance Templates

An internship letter from university is the signed letter your department issues to confirm you are its student and to support your internship at a company. Departments call it a request letter, a recommendation letter or an NOC (no objection certificate).

Every university, and often every department, has its own procedure and signatory. If yours has a form or format, use it. This page is for everyone else: the documents in order, four templates and how to get the letter signed quickly.

The documents in order: who writes what, and when

Your department may use only some of these. Ask the coordinator which ones it needs before it counts the internship towards your degree.

Names vary: introduction letter, permission letter and allotment letter usually mean the second or third row.

Request letter, NOC or acceptance letter: what each one says

• Request letter (university to company): this student is enrolled with us; please consider them for an internship. It asks.
• NOC (university to company): we have no objection to this internship between these dates. It permits.
• Acceptance letter (company to student or university): we have taken this student, in this track, for these dates, under this supervisor. It confirms. This is what people mean by an “internship letter from company to student”.

How to get an internship letter from university quickly

1. Ask which form your department uses. If one exists, fill that in rather than writing your own letter.
2. Collect the company details. Company name and address, the person the letter is addressed to, an HR email, your track, dates, and onsite or remote.
3. Attach the usual documents. CNIC copy, student card, latest transcript, and the company’s offer email or advert if you have one. The form will list anything else.
4. Hand in a ready draft. With no form, submit your application with a typed draft of template (b) or (c). A correct draft is quicker to approve than a blank request.
5. Check before it is signed. Name exactly as on your CNIC, registration number, semester, company name and dates.
6. Scan it the same day. Letterhead, signature and stamp; email the scan to the company and keep the original.

Apply a couple of weeks before your start date, and follow up politely if nothing happens within a few working days.

Template (a): application to the HOD for an internship letter or NOC

To
The Head of Department / Internship Coordinator
Department of [Computer Science], [University Name]

Date: [DD Month 20XX]

Subject: Request for an internship letter / NOC for internship at [Company Name]

Respected Sir/Madam,

I am [Full Name], [BS Computer Science], semester [6], registration number [XXXX]. I have [been offered / applied for] an internship at [Company Name], [City], in [track] from [start date] to [end date], [onsite / remote].

The company has asked for [a recommendation letter / an NOC] from the department. Kindly issue it addressed to:
[Name, Designation], [Company Name], [Address], [Email]

[The internship falls in the summer break / will not clash with my classes or exams.] The required documents are attached.

Yours obediently,
[Full Name], [Registration No.], [Phone], [Email]

Attachments: CNIC copy, student card copy, latest transcript, company offer email

Internship letter from university to a company: template

On university letterhead, signed by the HOD, coordinator or placement office. If your department drafts its own, give them your details and let them use their format.

[University letterhead]
Ref. No: [ ]
Date: [DD Month 20XX]

To
[Name], [Designation], [Company Name], [Address]

Subject: Internship request for [Student Name]

Dear [Sir/Madam],

This is to certify that [Student Name], [son/daughter] of [Father's Name], registration number [XXXX], is a bona fide student of [BS Software Engineering], semester [6], Department of [ ], [University Name].

The department requests you to consider [him/her] for an internship in [track] from [start date] to [end date], as part of [the degree requirement / professional training].

We would be grateful if the supervisor could confirm acceptance to [coordinator email], complete the attached evaluation form, and issue a completion certificate at the end.

Sincerely,
[Signature and stamp]
[Name, Head of Department / Internship Coordinator]

NOC for internship: no objection certificate format

Shorter than a request letter: it confirms enrolment and says the department does not object. A “to whom it may concern” version lets you apply to more than one company.

[University letterhead]
Ref. No: [ ]
Date: [DD Month 20XX]

NO OBJECTION CERTIFICATE
To Whom It May Concern / To [Name, Designation, Company Name]

This is to certify that [Student Name], [son/daughter] of [Father's Name], CNIC [XXXXX-XXXXXXX-X], registration number [XXXX], is a regular student of [Programme], semester [ ], [University Name].

The department has no objection to [him/her] undertaking an internship at [Company Name / any organisation] from [start date] to [end date].

[Optional: This certificate does not make the university a party to any fee, stipend or employment terms agreed between the student and the organisation.]

[Signature and stamp]
[Name, Designation, Department]

Template (d): internship acceptance letter from the company

Companies write this on their own letterhead. If one asks you to prepare a draft for its signature, use this shape: dates, track, mode and supervisor are what your department checks.

[Company letterhead]
Date: [DD Month 20XX]

To
[Name], [Head of Department / Internship Coordinator], [University Name]

Subject: Acceptance of [Student Name] for internship

Dear [Sir/Madam],

With reference to your letter [Ref. No.] dated [date], we confirm that [Student Name], registration number [XXXX], has been accepted as an intern at [Company Name].

Track: [e.g. Web Development (MERN)]
Duration: [start date] to [end date]
Mode: [Onsite / Remote / Hybrid]
Supervisor: [Name, Designation, email, phone]

We will complete the evaluation form and issue a completion certificate on successful completion.

Regards,
[Signature and company stamp]
[Name, Designation, Company Name]

After you join: weekly reports, evaluation and completion

The internship letter from university gets you in. What earns the credit comes later:

• Joining confirmation in week one. With no department form, a short email from your supervisor confirming your start date usually does the job.
• Weekly reports or a diary, written every week. Our internship weekly report format has templates and samples.
• The evaluation form, handed to your supervisor early so they know what they will score.
• Completion certificate and final report: see the internship certificate format and the internship report format.

Applying directly to a company, and where Ezitech fits

You do not always need the university letter before you apply. Some companies, including Ezitech, accept students who apply directly. Your department may still want its own letter, NOC or form on file before it counts the internship, so ask your coordinator first.

Ezitech’s internship programme runs for 3 months, onsite in Rawalpindi or remote. Interns who complete it receive a certificate and experience letter, each with a QR code your coordinator can verify on portal.ezitech.org. Ezitech has signed MoUs with NUML and Ibadat International University (see partners and collaborations).

If your department asks for a set duration, confirm a 3-month internship is acceptable before you join. Read 6 weeks internship in Pakistan if yours asks for six weeks.

Related guides